WhatsApp enquiries pile up
Most aesthetic enquiries land on WhatsApp out of hours. Slow replies = lost consultations.
Aesthetic
The AI receptionist for aesthetic clinics.
Aesthetic patients shop on WhatsApp at all hours. Vantra replies in seconds, qualifies the treatment interest, books the consultation and follows up no-shows — all in your brand voice.
<60s
WhatsApp reply time
24/7
Including evenings and weekends
3+
Channels (phone, WhatsApp, email)
2 wks
From audit to live
The problem
What's actually breaking.
Front desk overwhelmed
Reception is trained on patient care, not lead conversion. WhatsApp gets shoved to the bottom of the queue.
No-shows kill calendars
Aesthetic consultations have high no-show rates. Without disciplined reminders, slots go to waste.
How Vantra helps
Built for the work your team does.
Instant WhatsApp replies
New enquiries answered in under 60 seconds in your brand voice.
Qualifies treatment
Filler, Botox, lip enhancement, dermal — captured cleanly per enquiry.
Books consultations
Offers live calendar slots and writes the booking into your PMS.
Re-engages no-shows
Same-day re-booking flow when patients miss their consultation.
Photos accepted
Patients can send photos for pre-consultation context — securely stored.
Integrations
Plugs into your stack.
Cliniko
Pabau
Aesthetic Record
Phorest
Use cases
Where aesthetic teams put Vantra to work
- WhatsApp lead capture across Instagram and Meta Ads
- Consultation booking with treatment qualification
- Same-day no-show re-engagement
- Lapsed-patient re-engagement (3-month, 6-month)
- Pre-consultation form collection via WhatsApp
Frequently asked
Common questions
Does Vantra work with my aesthetic PMS?
Yes. Vantra integrates with Cliniko, Pabau, Aesthetic Record, Phorest and others.
Can patients send photos?
Yes. Patients can send photos via WhatsApp for pre-consultation context. Photos are stored securely in your patient record.
Will it answer treatment questions?
Vantra answers high-level questions you've approved (e.g. typical price ranges, downtime) and escalates anything clinical to a named practitioner.
Related
Vantra also serves
Ready to see it for
aesthetic?
Book a 30-minute demo. We'll show you what Vantra would do for your business this week.