Vantra Medical
Vantra is the AI operations layer for clinics, hospitals and care homes. Our agents handle clinical documentation, reception, email, billing and audit — so clinicians get 2+ hours a day back and every patient gets a faster, safer experience.
2+ hrs
Saved per clinician per day
90%
Front-desk workload reduction
24/7
Answered in <2 seconds
100%
Of consultations documented
01 / The problem
From patient call-in, to discharge letter, to billing code — the administrative cycle around a single consultation can consume more clinician time than the consultation itself. Front desks are overwhelmed, inboxes back up for weeks, claims sit unpaid, and documentation gets done late at night. The cost is real: burnout, lost revenue, and patients who go elsewhere.
02 / The agents
Scribe Agent
Ambient AI captures the consultation naturally. No typing, no templates, no hotwords. Vantra drafts SOAP notes, referral letters, discharge summaries and billing codes in seconds — formatted to your speciality and ready for one-click sign-off.
Phone Agent
Vantra answers every call in under two seconds, triages the reason for contact, confirms insurance or self-pay, and books directly into your practice management system. Routine enquiries are handled end-to-end; clinical escalations are routed to the right human.
Email Agent
Vantra reads every inbound email, replies in your clinic's tone, books or reschedules appointments, shares pre-visit instructions and escalates anything clinical to a named owner. Your inbox stops being a bottleneck.
Billing Agent
Vantra chases insurance claims, reconciles payments, flags denials with the right codes and closes the revenue gap most clinics quietly write off. Every claim is tracked end-to-end — no more claims falling through spreadsheets.
Audit Agent
Vantra reviews every note, letter and record for compliance, coding accuracy and clinical completeness. Catch gaps before the regulator, the insurer or the complaint does. Ready for CQC, HIPAA, GDPR and internal governance review.
03 / The workflow
One operations layer across every touchpoint a patient has with your clinic. Your team stays in control; Vantra handles the volume.
01
Patient calls, emails or walks in
Vantra picks up instantly across every channel — voice, email, web chat, WhatsApp. The patient never hits voicemail and never waits.
02
Agent triages and books
Reason for contact, insurance details, urgency and clinician preference captured. Appointment booked straight into your EHR.
03
Scribe documents the visit
Ambient AI captures the consultation and drafts the note, letter and codes. Clinician reviews and signs in under a minute.
04
Billing and audit close the loop
Claim submitted, payment chased, documentation reviewed for compliance. No revenue leaks, no unpaid invoices, no audit surprises.
04 / Integrations
Native, two-way integrations with the electronic health record and practice management platforms clinics use day to day. No rip and replace, no data exports, no duplicate entry.
Cliniko
Meddbase
Nookal
Epic
Cerner
Athenahealth
SystmOne
EMIS
Jane
DrChrono
Kareo
Practice Fusion
05 / Compliance
Vantra Medical is built to meet the regulatory, data-protection and clinical-safety standards your IG, compliance and clinical governance teams require.
End-to-end encryption, data residency controls, and full audit trails on every interaction. No patient data leaves your jurisdiction.
Enterprise-grade information security certified to the standards your IG and compliance leads already expect.
Designed against DCB 0129 / 0160, NHS Digital, HCPC, GMC and CQC frameworks. Clinical safety case supplied with every deployment.
“We got two hours a day back per clinician, cleared the email backlog inside a week, and stopped losing claims to admin. Our patients feel the difference — and so do we.”
Clinical Director
Multi-site private clinic group
06 / Deployment
A dedicated Vantra team learns your speciality, your triage rules, your EHR and your clinical voice. You approve a staging agent, we dual-run alongside your reception team, then flip the switch. No months of scoping.
We shadow a week of calls, emails and consultations. Every rule your team follows today, mapped.
Vantra runs alongside your staff on live traffic. You approve every edge case before it goes autonomous.
We turn it on. Weekly clinical governance reviews, model updates, and a named pod obsessed with your outcomes.
Book a 30-minute demo and we'll show you exactly what Vantra Medical would automate in your clinic this week.
