Recurring sessions are a juggling act
Patients need weekly slots with their physio. Manual scheduling is error-prone.
Physiotherapy
The AI receptionist for physiotherapy.
Vantra books new physio patients, manages recurring session bookings, qualifies insurance vs self-pay and handles cancellation/rebooking — across phone, WhatsApp and email.
<2s
Phone pick-up
24/7
Coverage
Multi-practitioner
Scheduling
2 wks
From audit to live
The problem
What's actually breaking.
Insurance complexity
Pre-authorisation, claim limits, GP referrals — different rules per insurer.
Cancellations leak revenue
Late cancellations don't get re-filled fast enough; the slot is wasted.
How Vantra helps
Built for the work your team does.
Recurring session booking
Books a series of appointments with the same physio at consistent times.
Insurance qualification
Captures insurer, pre-auth status, claim limit and GP referral at the first call.
Cancel + fill flow
When a patient cancels, Vantra offers the slot to waitlist patients in seconds.
Multi-practitioner
Schedules across multiple physios with availability awareness.
Integrations
Plugs into your stack.
Cliniko
Jane
WriteUpp
TM3
PracticeQ
Use cases
Where physiotherapy teams put Vantra to work
- Booking new patients qualified by insurer
- Managing weekly recurring session blocks
- Cancellation and waitlist fill
- GP referral capture and routing
- Discharge follow-up and re-engagement
Frequently asked
Common questions
Can it handle multi-practitioner availability?
Yes. Vantra books across multiple physios, respecting each practitioner's hours and patient preference.
How does it handle insurance pre-auth?
Vantra captures the insurer, policy number and pre-auth status on the first contact, flags missing information and routes to your admin team for confirmation.
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Ready to see it for
physiotherapy?
Book a 30-minute demo. We'll show you what Vantra would do for your business this week.