Replies in seconds
First response in under 60 seconds, every time. No more next-day replies.
WhatsApp booking
Turn WhatsApp into booked appointments.
Vantra connects to your WhatsApp Business number, replies to new enquiries in seconds, qualifies the patient or customer, offers available slots and confirms the booking — straight into your calendar or field service software.
Short answer
WhatsApp booking turns inbound WhatsApp messages into confirmed appointments without a human replying. Vantra does this in under 60 seconds per enquiry by qualifying, offering live slots and writing the booking into your calendar or FSM.
What it does
Built for the work your team can't scale.
Qualifies the enquiry
Service type, urgency, patient or customer status, insurance — captured cleanly.
Offers live calendar slots
Pulls real-time availability from your calendar or FSM and proposes slots.
Confirms the booking
Writes the appointment into your system. Sends a confirmation. Adds reminders.
Handles reschedules
Patients can change appointments via WhatsApp. Vantra updates your calendar.
Multi-lingual
Replies in English, Turkish, Arabic and more — automatically detected per conversation.
How it works
From audit to live.
Connect WhatsApp
We connect Vantra to your WhatsApp Business number via Meta's API.
Train the agent
We build the booking flow on your services, pricing and triage rules.
Go live
Real enquiries flow through Vantra. You see every conversation in your dashboard.
Use cases
Where teams put whatsapp booking to work
- Aesthetic clinics qualifying consultation enquiries
- Dental and physiotherapy practices booking new patients
- Plumbers and electricians capturing emergency callouts
- Travel and laundry services confirming pickups
Frequently asked
Common questions about whatsapp booking
Does Vantra work with WhatsApp Business API?
Yes. Vantra integrates with Meta's WhatsApp Business Platform. You keep your existing WhatsApp number and brand.
Will it reply 24/7?
Yes. Vantra replies to WhatsApp enquiries instantly, 24 hours a day. Anything that needs human judgement is escalated to your team during business hours.
Can it handle media (photos, voice notes)?
Yes. Vantra accepts photos for triage (e.g. pest photos, dental photos) and processes voice notes via transcription.
Related
Explore more of Vantra
Ready to put whatsapp booking
to work?
Book a 30-minute demo. We'll show you what Vantra would do for your team this week.